Consultant - Fraud Prevention, Anti-Corruption Policies and Procedures

Background

Oxfam in Timor-Leste (OiTL) has been working in humanitarian response and development since 1999, partnering with national and local civil society organisations (CSOs). OiTL's Country Strategy 2025-2030 focuses on Gender Justice, Economic Justice, and Climate Justice, with partnership and influencing approaches embedded across its programmes.

Recent findings from the Mid-Term Review (MTR) of the AHP-DRP 2.0 Project and Partner Capacity Assessments identified the need to strengthen partner organisations' financial management systems, governance arrangements, organisational policies, and compliance mechanisms. To address these gaps, Oxfam will support five partner organisations to develop or strengthen Fraud Prevention, Anti-Corruption, Aid Diversion and Counter-Terrorism Financing Policies and related implementation tools.

Purpose of the Consultancy

The consultancy aims to strengthen the integrity, transparency, accountability, and compliance capacity of local partner organisations through the development and implementation of policies, procedures, and practical tools for the prevention, detection, reporting, and response to fraud, corruption, aid diversion, misuse of resources, conflicts of interest, and terrorism financing risks.

Scope of Work

The consultant will work with five Oxfam partner organisations to:

• Review existing organisational policies, procedures, systems, and internal controls
• Conduct fraud risk and policy gap assessments
• Develop or revise customised Fraud Prevention, Anti-Corruption, Aid Diversion and Counter-Terrorism Financing Policies for each partner
• Develop practical implementation tools and guidance materials
• Facilitate policy validation workshops with partner leadership, staff, and governance representatives
• Deliver orientation and training sessions to support policy implementation
• Submit finalised policies, implementation tools, and consultancy reports

All final policies, tools, and supporting materials must be available in Tetum.

Key Deliverables

• Inception report, methodology, and workplan
• Review of existing policies, procedures, and governance arrangements for five partner organisations
• Policy and systems gap analysis reports
• Five customized Fraud Prevention, Anti-Corruption, Aid Diversion and Counter-Terrorism Financing Policies
• Practical implementation toolkit including:
  • Incident Reporting Form
  • Conflict of Interest Declaration Form
  • Gifts and Hospitality Declaration Form
  • Fraud and Misconduct Register
  • Reporting and Escalation Flowchart
  • Roles and Responsibilities Matrix
  • Investigation and Incident Management Procedures
• Five validation workshops
• Five orientation/training sessions
• Final consultancy report outlining findings, recommendations, and partner-specific action points

Duration

The assignment is expected to be completed within 30-35 working days.

Required Qualifications and Experience

• University degree in Accounting, Finance, Auditing, Business Administration, Law, Governance, Risk Management, or a related field
• Minimum five years of relevant professional experience in fraud prevention, internal controls, auditing, governance, compliance, financial management, or policy development
• Demonstrated experience developing fraud prevention, anti-corruption, risk management, compliance, or governance policies
• Strong understanding of donor compliance and accountability requirements
• Experience working with NGOs, CSOs, or development organisations
• Strong knowledge of fraud risk assessments, whistleblowing mechanisms, and internal control systems
• Excellent facilitation, training, and report-writing skills
• Knowledge of the Timor-Leste NGO/CSO sector is an advantage
• Ability to communicate in Tetum and/or English
• Strong knowledge of Timor-Leste tax, social security, and relevant statutory regulations

Proposal Requirements

Technical Proposal including:

• Understanding of the assignment
• Proposed methodology and approach
• Detailed workplan and timeline

Financial Proposal including:

• Daily consultancy rate
• Total professional fees
• Travel and accommodation costs (if applicable)
• Workshop/training-related costs
• Translation and communication expenses
• Applicable taxes and any other anticipated costs

Supporting Documents:

• Technical Proposal
• Financial Proposal
• CV(s) of the proposed consultant/team members
• Examples of previous similar work

Payment Schedule

• 50% upon contract signing
• 50% upon satisfactory completion and approval of all deliverables and final report

Safeguarding

Oxfam is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct. Oxfam expects all consultants, contractors, and partners to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are engaged to work with us. Successful applicants will be expected to comply with Oxfam's safeguarding policies and procedures and may be subject to reference and background checks.

How to Apply

Interested consultants or consultancy firms should submit their Expression of Interest, including the required technical and financial proposals and supporting documents, no later than 26 October 2026, 17:00 Timor-Leste Time.

Applications should be submitted by email to:

Benigna Martins
Email: [email protected]

Copy to:
Florentino D. X. de Oliveira
Email: [email protected]

Subject Line: Consultancy Application – Fraud Prevention, Anti-Corruption, Aid Diversion and Counter-Terrorism Financing Policies

Only shortlisted applicants will be contacted.