Salary: $7,881 / year
Grade: G3
Contractual Arrangement: Fixed-term appointment
Contract Duration (Years, Months, Days): Two Years
DESCRIPTION OF DUTIES
Under the overall guidance of WHO Representative (WR) and direct supervision of the Administrative Officer (AO), the incumbent will perform the following duties:
- Provide support to WCO Timor-Leste in administrative and financial functions in accordance with WHO rules and regulations.
- Verify bills/invoices submitted for payments to ensure that deliverables are according to the terms of encumbered agreement and as per WHO Financial rules and regulations and process in GSM.
- Follow up and coordinate with Global Service Centre (GSC), as and when required.
- Process overtime claims, travel claims and other entitlements for Special Service Agreements (SSA) holders.
- Assist in processing SSAs payroll. Using GSM, create POs (APWs, GES and Non Grant LoA) for administrative activities.
- Assist supervisor in day-to-day financial and administrative operations to maintain correspondence logs, files and simple office records in accordance with standard office procedures.
- Perform other relevant duties as assigned by the supervisor.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school education or equivalent.
Desirable: Training in office administration.
Experience
Essential: At least two (2) years of experience in the area of secretary/clerical/administrative/finance work.
Desirable: Experience in WHO, other international organization or UN Agencies would be an advantage.
Skills
- The incumbent maintains and updates knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training.
- He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing results
- Knowing and managing yourself
Use of Language Skills
Essential: Intermediate knowledge of English. Expert knowledge of Tetum.
Desirable: Intermediate knowledge of Portuguese.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 7,881 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
https://careers.who.int/careersection/ex/jobdetail.ftl?job=2403003
