Program and Finance Assistant

The Programme/Finance Assistant to ensures proper and effective use of UNFPA’s and external partners’ resources in terms of the following:

● Effective and accurate financial resources management and oversight;

● Support Programme Officers in development and monitoring of IP WPs;

● Support HACT audits exercise and other assurance plans;

● Maintenance of accurate financial records;

● Back-stops the IOM where necessary.

Task description

Within the delegated authority and under the supervision of Project Coordinator his/her designated mandated representative(s), the UNV Program and Finance Assistant will support

in the following:

● Supports the monitoring of programme financial performance non-core resources by providing necessary financial information and analysis, including implementation rate

against indicators/results. Detects potential over-under expenditure problems and suggests remedial action;

● Supports the preparation and monitoring of programme budgets and ensures financial transactions are in accordance with UNFPA financial rules and procedures. Propose procedures to improve internal controls and efficiency and respond to audit issues;

● Supports financial reporting of Implementing Partner(s) and clearance of direct payments in a timely manner. Performs quarterly eFACE to OFA reconciliations; performs FACE to CDRs reconciliations and ensure these are approved and filed;

● Support, routine implementation and management of the projects in terms of timely delivery of project inputs, HR, logistical, financial, procurement, and administrative inputs, and timely submission of reports.

● Support monitoring of programme / projects financial performance, by providing necessary financial information, including implementation rate against indicators/results; detecting potential over/under expenditure problems and proposing remedial action.

● Provide logistical support to projects through coordinating related meetings, workshops and events.

● In collaboration with the IOM and members of the inter-agency HACT working group, provides support for timely and quality assurance planning and implementation, and suggests areas for improvement for IPs working with UNFPA;

● Assists in the management of projects by monitoring expenditures, and preparing budget revisions according to the needs of the Country Office;

● Maintains an effective financial recording and reporting system, internal control and audit follow-up, and processes financial transactions in an accurate and timely way;

● Reviews and monitors charges for common services and cost recovery taking into account maximum cost efficiency in full compliance with UNFPA rules, regulations, policies and strategies;

● Contributes to strengthening UNFPA’s internal and Implementing Partners capacities to manage funds;

● Carry out any other duties as may be required by UNFPA leadership.

Required experience

5 years of experience in ● Completed Secondary Level Education required.

● First level university degree in Finance, Business, Public Administration or similar discipline desirable.

● Six years of relevant experience in administration, finance or office management.

● Proficiency in current office software applications, web-based management and ERP

financial systems.

Area(s) of expertise

Administration, Development programmes, Engineering and construction

https://app.unv.org/opportunities/1760812374978816