UNVolunteer - Procurement Specialist

Within the delegated authority and under the direct supervision of Procurement Unit Head, the overall guidance of the Operations Manager and in close coordination with Programme/Project Managers and Regional Procurement Advisors, the UN Volunteer will undertake the following tasks: • Conducting the full procurement process in Quantum and management in compliance with POPP • Correct advisory support to clients and management team required for procurement inline with POPP. • Consolidation, analysis and execution of procurement plans • Implementation of E-Sourcing, procurement planning tools and negotiation strategy • Support to large scale projects (such as Green Transformation Project) and facilitation through corporate tools and PSU (OP team). • Support to procurement oversight functions such as procurement review committees • Provide Logistical support which includes shipment and custom clearance related arrangements for the items procured. • Administrative support which includes Asset management and certification • Support business process improvements in Procurement such as establishment and monitoring of SOPs/LTA/Roster/Processes, Contract Management and vendor management. • Backstopping support on administration and travel unit • Facilitation of capacity building and knowledge sharing with staff, suppliers and clients • Reporting and analysis on procurement and administrative unit as assigned and requested. • Any other duties within the functional profile as deemed necessary for the efficient functioning of the Office and Organisation. Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day). • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc. • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible. 12. Results/expected outputs As an active UNDP team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP and its beneficiaries in the accomplishment of her/his functions, including: 1. Provision of services in procurement processes and its management. o Coordinate proactively on facilitating or undertaking procurements with UNDP Country Office relevant staff, Procurement Support Units and relevant stakeholders. Support to UNDP Programme and Projects namely UNDP Projects on Elections Procurement, Access Project on procurement and instalment of Solar Water Pumps, Support the procurement processes for all major procurement tasks related to Green Climate Fund – Safeguarding Rural Communities Project, Other Infrastructure Projects and Health Procurement etc. o Support in finalizing and launching of RFQ, ITB and RFP tenders; o Acquire relevant approval from Procurement review committees (ACP, RACP and CAP); o Plan and strategize for type of procurement method to be used. 2. Implementation of E-Sourcing, procurement planning tools and sourcing strategy; o Review of Procurement Plans in Quantum, consolidate and analyse o Developing sourcing strategy for procurement plans and actual implementation 3. Logistical and Administrative Services; o Supporting logistics team on shipment, tax exemption and custom clearance processes; o Backstopping of Travel services as required o Management of UNDP Assets 4. LTA/Contract Management and vendor management o Monitoring LTA/Contract ceilings and expiry dates, o Coordinating with clients in regard to contract/LTA amendments o Conducting market research and training new suppliers, 5. Facilitation of knowledge building and knowledge sharing. o Organize trainings for procurement and project staff o Synthesis of lessons learnt and best practices in Procurement.

https://app.unv.org/opportunities/1752491864247552