Program Background
Pacific Australia Skills is a significant Australian investment which stands to make a major contribution to supporting social and economic growth in the region through strengthening the skills and training sector across Timor-Leste and the Pacific. Pacific Australia Skills builds on the achievements 17 years of Australian Government support for skills and training in the Pacific.
About DT Global
At DT Global Asia Pacific, we aim to positively impact people's lives through delivery excellence. As a leading implementing partner across Asia and the Pacific, we co-create locally led solutions in partnership with governments, communities, and stakeholders. We bring together talented teams and deep regional expertise to deliver initiatives that promote inclusive economic growth, essential services, and resilient, secure communities. With over 1,500 staff, experts in 22+ countries and more than 60 years of development experience, we tackle complex community, national and transnational challenges - from governance and justice systems to climate resilience, infrastructure and social equity - with innovative thinking and a commitment to long-term impact.
Key Responsibilities
- Oversee the implementation of internal control mechanisms to mitigate financial risks.
- Oversee country accounts reconciliation and payables as well as review of all payments processing related to suppliers, maintenance of payment records and validation of sales where required.
- Manage program bank balance and cash on hand to ensure that program funding requirements are accurately forecast and all transactions are comprehensively documented and acquitted.
- Prepare and submit weekly cashflow forecast for country office, in accordance with Regional Office Finance team guidelines.
- Prepare reconciliations as required within the Pacific Australia Skills finance framework such as weekly bank reconciliations and monthly account reconciliations.
- Prepare and submit monthly vendor statement reconciliations.
- Support Country Operations Manager and Regional Manager Finance with investigating and reporting on significant budget variances.
- Administer the petty cash account and ensuring prompt reimbursements of expenses and weekly reconciliations of account.
- Administer banking of any cash receipts within two days of receipt.
- Process and monitor financial transactions within the Pacific Australia Skills finance system for the office including, but not limited to, purchase orders/invoices, sales invoices, learner/participant stipends, fixed asset purchases, payments and approval workflow.
- Work with the Regional Office Finance team to manage finance documentation, scan and record financial correspondence, and manage the finance mailbox.
- Liaise with the Pacific Australia Skills Manager Finance and the Pacific Australia Skills Payroll Officer regarding adherence to, and changes to, relevant labour laws including processing of local income tax and other payments, and reporting.
- Lead monthly LES payroll process ensuring that calculations are correct, supporting documents are checked and payments and deductions are accurately entered into the finance system.
- Lead monthly tax and social security reporting processes with relevant Government of Timor-Leste agencies.
- Monitor operational advances to ensure timely acquittals.
- Adhere to the finance and accounting practices in line with DT Global's Financial Management and Accounting guidelines, DFAT (Australian Aid) and Pacific Australia Skills guidelines.
- Contribute to developing harmonious working relationships with DFAT, colleagues and key stakeholders, and assist to build the profile and reputation of Pacific Australia Skills as a high performing support program.
- As a member of the Pacific Australia Skills team, contribute to program strategy development and work planning; integration of inclusion, First Nation perspectives, environmental considerations and other cross-cutting issues; fostering of a collaborative team; and measurement of results and production of reports.
- Assist with any other duties as assigned by Country Operations Manager, Country Director or Manager Finance to ensure the smooth and effective delivery of Pacific Australia Skills.
Essential Experience and Knowledge
- A tertiary qualification and/or extensive experience in finance or accounting field.
- Demonstrated experience in operating within a finance environment using computerised finance systems.
- Proven ability to work independently, often under pressure, and exercise sound judgement in the development and implementation of financial management functions.
- Demonstrated knowledge and experience in establishing priorities, organising workloads, achieving objectives and meeting tight deadlines within medium to large business such as an education provider.
- Strong interpersonal communication skills and ability to work effectively and collaboratively as part of a small and dedicated team.
- Advanced skills in the use of Microsoft Excel, Word, Outlook and PowerPoint.
- Sound written and oral communication skills in English and Tetum.
- Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child Protection, Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH), prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.
Desirable Requirements
- Experience working on an aid-funded project, preferably Australian Government.
- DT Global strongly encourages applications from individuals with diverse backgrounds including first nations, diverse SOGIESC and people with disabilities.
How to Apply
Click on the link or copy paste it to apply: https://tinyurl.com/2vxj27kx
Please submit:
- Your CV
- A cover letter addressing the selection criteria
For the full Terms of Reference, visit: https://tinyurl.com/33bv633h
Should this role be of interest, we encourage you to apply as soon as possible. All applications will be reviewed on a 'rolling basis'. Kindly note only shortlisted applicants will be contacted.
