Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Organizational Context and Scope
Under the overall supervision of the Chief of Mission and direct supervision of the National Resources Management Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the Resources Management Associate will provide support to the implementation of resources management functions in Dili, Timor-Leste.
Key Responsibilities
- Provide support to the Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities
- Process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations
- Assist in the monitoring of budget versus actual financials for the operational activities of the Regional Office or Country Office
- Review validity checks on monthly payroll projectization results of the Regional Office or Country Office
- Review the imprest accounts and guarantee the safe custody of all available cash
- Assist in the preparation of the Regional Office or Country Office monthly accounts closure in compliance with the accounts closure checklist
- Assist in the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements
- Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in PRISM
- Review that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement
- Provide general guidance on accounting, financial policies and procedures to the Regional Office or Country Office Units as required
- Ensure that office asset inventory is in line with IOM Assets Inventory Policy and maintain updated asset inventory report
- Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines
- Provide administrative support to the Chief of Mission, including assistance with scheduling, travel and visa arrangements, preparation of routine correspondence and other duties as required
- Provide administrative support for visa‑related processes and official documentation, including assisting in the preparation of Note Verbales and correspondence using established templates, document printing, filing, and records management, as required
- Perform other duties as may be assigned
Qualifications
Education
- Bachelor's degree in accounting, Commerce, Business Administration from an accredited academic institution with three years of relevant professional experience; or
- High school diploma with five years of relevant professional experience
- Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage
Experience
- Experience in financial administration including financial management and budgeting
- Experience in human resources, procurement and logistics
- Experience using an Enterprise Resource Planning system
- Experience working in an international organisation an advantage
Skills
- High level of computer literacy
- Ability to work with national and international institutions
- Ability to prepare clear and concise report
- Demonstrated ability to and exercise sound judgment
- Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage
- Knowledge of SAP highly desirable
Languages
Fluency in English and Tetun is required (oral and written). Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Contract Details
- Contract Type: Special Short Term Graded (Up to 9 months)
- Grade: G-5
How to Apply
Applications must be submitted through the IOM e-Recruitment system.
For further information and other job postings, visit: IOM Careers and Job Vacancies
Note: IOM does not charge a fee at any stage of its recruitment process. Only shortlisted candidates will be contacted.
