Project Assistant (2 Positions)

Classification : General Service Staff, Grade G4

Type of Appointment : Special Short Term (SST), Graded

Under the overall supervision of the Chief of Mission (CoM) in Timor-Leste and direct supervision of the Programme Manager (Emergency and Post-Crisis), the successful candidate will be responsible and accountable for managing the operations in IOM Timor-

Leste.

Core Functions / Responsibilities:

1. Assist in the implementation and monitoring of project activities.
2. Retrieve, compile, summarize, and present information/data on specific project topics.
3. Monitor budget; verify availability of funds; obtain necessary approval and update budget related information.
4. Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
5. Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
6. Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
7. Organize meetings, workshops and training sessions.
8. Respond to general information requests and inquiries; set up and maintain files/records.
9. Perform other related duties as assigned.

Required Qualifications and Experience

Education

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, related fields from an accredited academic institution with two years of relevant professional experience.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non- government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and,
• Knowledge of UN and bilateral donor programming.
• Knowledge of coordination and project implementation

Languages

• Fluency in English and Tetum (oral and written).
• Working knowledge of Portuguese and/ Bahasa Indonesian is an advantage.

How to apply:

Please send your i) application letter, ii) CV and iii) Personal History Form (PHF) to the email address: [email protected] with mention the reference code: SVN: TL-002/2024 followed by your full name in the subject line.

https://www.iom.int/countries/timor-leste#Careeropportunities