As a member of the F2F project team, the Project Coordinator will coordinate and report on all approved program activities and timelines. The coordinator provides technical assistance to incoming F2F volunteers, establishes and maintains positive relationships with both government (national & local) and host organizations, and is responsible for managing day-to-day administrative-related work including the program’s assets. A thorough and service-oriented approach will ensure that the project consistently applies best practices and constantly works towards improving the impact of its benefits to those it serves. The coordinator’s administrative and relationship management skills will ensure that the project applies best practices and constantly works towards improving the impact of its benefits on the project participants.
This position will be based in Dili, Timor-Leste.
Roles and Key Responsibilities:
- Support the coordination and implementation of all project activities as outlined in the detailed implementation plan in close collaboration with the F2F project director.
- Coordinate capacity building and technical assistance needs of partner organizations, ensuring effective impact per project guidelines and standards.
- Maintain communication and relationships with host organizations, volunteers, the country program team, and stakeholders.
- Manage the F2F program administration and make sure that all financial acquittals requirements and deadlines are meet.
- Organize meetings, events, and seminars at national and municipal levels as required by the program.
- Ensure compliance with the F2F MEAL system and donor requirements, including documentation of reports and Indicator Tracking Table (ITT).
- Analyze MEAL data and prepare information required for program reports.
- Collaborate with the procurement and administration team to provide logistical and administrative support to volunteers and host organizations.
- Monitor and report challenges and gaps identified to inform adjustments to plans and implementation schedules and assist host organizations in reflecting on project experiences.
- Prepare reports and project documentation for assigned activities and assist with identifying information for case studies and reports on promising practices.
- Perform any other duties as assigned by the supervisor.
Basic Qualifications
- Bachelor's Degree required, (preferably in Agriculture, Nutrition, or International Affairs).
- Minimum of 4 years of work experience in project support. Experience in the field of agribusiness or agriculture, food security, nutrition, natural resource management, or livestock development for an NGO would be a plus. Additional experience may substitute for some education.
- Experience in participatory action planning and community engagement.
- Experience monitoring projects and collecting relevant data.
- Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Required Languages - Able to clearly communicate in written and spoken English and Tetun
Travel - 50 percent of the time is anticipated to be spent in the field. This includes engaging with host organizations and accompanying volunteers to their assignment sites.
Knowledge, Skills and Abilities
- Analysis and problem-solving skills with the ability to make sound judgments.
- Good relationship management skills and the ability to work closely with local partners and community members.
- Attention to detail, accuracy, and timeliness in executing assigned responsibilities.
- Proactive, results-oriented and service-oriented
- Commitment to gender equality and social inclusion.
Preferred Qualifications
- Experience working with partners, participatory action planning, and community engagement.
- Experience monitoring projects and collecting relevant data preferred.
- Experience using MS Windows and MS Office packages (Excel, Word, PowerPoint).
Agency REDI Competencies (for all CRS Staff):
Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Personal Accountability – Consistently takes responsibility for one’s own actions.
- Acts with Integrity - Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
- Builds and Maintains Trust - Shows consistency between words and actions.
- Collaborates with Others – Works effectively in intercultural and diverse teams.
- Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.
- Flexibility – willingness to work outside working hours when required and travel to Districts to implement project activities, run workshops, meet stakeholders, etc.
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and are used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Integrity
- Continuous Improvement & Innovation
- Builds Relationships
- Develops Talent
- Strategic Mindset
- Accountability & Stewardship
Supervisory Responsibilities: None
Key Working Relationships:
- Supervisory: None
- Internal: F2F Global & Country Project Director, Agriculture, Nutrition and Savings & Internal Lending (SILC) Project Teams, MEAL Manager, Program Managers
- External: Host organizations, F2F Volunteers, Ministry of Agriculture, SECOOP, IADE, SERVE, development partners and other relevant stakeholders.
***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
CRS is an Equal Opportunity Employer
HOW TO APPLY
Suitable qualified female candidates are especially encouraged to apply.
Sent a cover letter, current CV and professional references by email to CRS Timor-Leste HR at [email protected]
