Strategy and Administration Officer

The Role

The Strategy and Administration Officer is responsible for coordinating the development process of 2027-2031 CARE Timor-Leste's Country Strategy while providing efficient office administration, travel, visitor and transport coordination support. Reporting to the Senior Administration and Security Officer and working closely with the Country Director (Strategy), the role ensures the successful planning, coordination, documentation and logistical management of the Country Strategy process through effective stakeholder engagement, workplan tracking, information management and workshop coordination.

The position also supports the smooth operation of the Dili office by overseeing administrative systems, facilities management, office services, visitor arrangements, travel coordination and related compliance processes. The Strategy and Administration Officer maintains accurate records, supports procurement and payment processes, manages schedules and trackers, and ensures all activities are implemented in accordance with CARE policies, safeguarding standards and organizational values. Through strong organizational, communication and coordination skills, the role contributes to the timely delivery of the Country Strategy and the efficient functioning of CARE Timor-Leste's operations.

Selection Criteria

• Bachelor's degree in business administration, Project Management, International Development, Social Sciences, Public Administration or a related field.
• At least five years of relevant experience in administration, coordination, project or program support, organizational development, strategic planning, research, evaluation or a comparable function, preferably in an international NGO or similar organization.
• Experience supporting consultative processes, workshops, strategy development, organizational reviews, evaluations or research activities.
• Practical experience coordinating office services, facilities, visitors, travel, transport, meetings and service providers.
• Experience maintaining workplans, schedules, trackers, meeting records, filing systems and compliance documentation.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and shared electronic filing or collaboration platforms.
• Excellent written and verbal communication skills in Tetum and English.
• Experience working with government, donors, civil society organizations, communities and multicultural teams.
• Familiarity with ERP, finance, procurement or supply-chain systems such as SUN or comparable platforms.
• Working knowledge of safeguarding, confidentiality, due diligence, travel risk and records-management requirements.

Position Details

• Location: Dili, Timor-Leste
• Reports to: Senior Administration and Security Officer
• Position type: Fixed-Term, Full-Time
• Contract duration: 6 months
• Start date: October 2026

How to Apply

Interested applicants should send a CV (no longer than four pages) and cover letter via email to [email protected] before 0800 local time on 16 September 2026. Please indicate the position title in the subject line of your email.

Only successful candidates will be contacted for the interview.

Note: This position is contracted in Timor-Leste, and in return for your commitment you will benefit from ongoing professional development within an innovative and forward-thinking environment, plus a comprehensive national staff benefits package. CARE is an equal opportunity employer committed to a diverse workplace. Women and People with a Disability are strongly encouraged to apply.