Project Background
The Coffee and Agroforestry Livelihood Improvement Project (CALIP) is an Asian Development Bank (ADB)-supported project implemented by the Ministry of Agriculture, Livestock, Fisheries and Forestry (MALFF), Timor-Leste. Its overall objective is to improve coffee-sector productivity, climate resilience, coffee quality, market access, and rural livelihoods. The project targeted 2,000 coffee-producing households in Aileu, Ainaro, Bobonaro, Ermera, Liquica, and Manufahi.
CALIP aims to improve the productivity, quality, market access, and competitiveness of Timor-Leste's coffee sector while strengthening the livelihoods and resilience of smallholder coffee farmers. The project supports coffee farm rehabilitation and rejuvenation, improved production and post-harvest practices, value addition, market development, private-sector engagement, and strengthening of the coffee value chain.
Objective of the Assignment
The main objective of the Procurement Officer is to provide professional procurement support to the PMU and ensure that all procurement activities are undertaken in a timely, transparent, competitive, economical, and compliant manner. The Procurement Officer will support the planning, preparation, implementation, contract management, monitoring, and reporting of procurement activities in accordance with the approved procurement plan, project financing agreements, applicable procurement regulations, and ADB requirements.
Key Responsibilities
- Support preparation and updating of the project procurement plan in line with ADB requirements
- Assist in preparation of bidding documents, requests for proposals, and other procurement documents using ADB standard templates
- Support the conduct of procurement processes, including advertisement, bid/proposal evaluation, and contract award
- Ensure compliance with ADB Procurement Policy and procedures throughout all procurement activities
- Support contract management, including monitoring of contract implementation, deliverables, and payments
- Maintain procurement records and documentation in accordance with ADB requirements
- Provide guidance and capacity support to executing and implementing agencies on procurement processes
- Identify and flag procurement risks and support mitigation measures, including delays and compliance issues
- Support preparation of procurement-related reports and inputs to project progress reporting
- Coordinate with project teams, consultants, and contractors to ensure timely and efficient procurement implementation
- Maintain and regularly update procurement tracking and contract monitoring systems
- Coordinate submission of procurement documents to ADB for prior review and clearance
- Support management of contract variations, amendments, and extensions
- Assist in responding to procurement-related complaints, clarifications, and audit queries
- Ensure compliance with ADB disclosure and procurement reporting requirements
- Perform any other tasks and duties as assigned by the Supervisor
Deliverables
- Updated Procurement Plan
- Procurement Tracking and Monitoring Reports
- Contract monitoring reports
- Procurement Risk Register and Mitigation updates
- Procurement inputs to quarterly/semiannual progress reports
- Procurement filing and records management system maintained
- Draft and final Bidding documents
- Draft bids/quotations evaluation and consultant selection reports
- Draft notifications of contract award, and contract documents for signature
- Procurement training materials or capacity-building sessions delivered
Qualifications
- A Bachelor's degree in Procurement, Business Administration, Economics, Finance, Engineering, Law, Management, or a related field. A professional certification in procurement, contract management, or project management will be an advantage
- At least 5 years of progressively responsible professional experience in procurement and contract management, preferably in government, donor funded, or internationally financed development projects. Experience in agriculture, rural development, infrastructure, or natural resource management projects will be an advantage
- Demonstrated experience in preparing, updating, and implementing procurement plans, conducting procurement processes, and administering contracts in accordance with internationally accepted procurement principles and procedures
- Demonstrated experience in the preparation of bidding documents, requests for proposals (RFPs), requests for quotations (RFQs), bid evaluation reports, consultant selection reports, contract award documentation, and contract administration records
- Experience in consultant recruitment and selection processes, including the use of quality- and cost-based selection (QCBS), consultant qualifications selection (CQS), individual consultant selection, or similar methods under development partner-financed projects, is desirable
- Demonstrated experience in contract administration and performance monitoring, including monitoring deliverables, processing contract amendments and variations, supporting payment certification, maintaining contract records, and facilitating contract close-out activities
- Proven experience in procurement monitoring, reporting, and maintenance of procurement tracking systems and records, including preparation of procurement status reports and contributions to project progress reports
- Experience in identifying procurement risks, supporting mitigation measures, and ensuring compliance with procurement governance, transparency, and accountability requirements
- Familiarity with ADB Procurement Policy (2017, as amended from time to time), Procurement Regulations for ADB Borrowers, Procurement Directives, and related guidance documents, including the use of ADB standard procurement documents and consultant selection procedures, is highly desirable
- Experience in coordinating with government agencies, project implementation units, development partners, consultants, contractors, and suppliers in the implementation of procurement and contract management activities
- Experience in Timor-Leste and working with government agencies and project implementation units will be an advantage
- Strong analytical, organizational, documentation, communication, and stakeholder coordination skills, with the ability to manage multiple procurement activities simultaneously and meet deadlines
- High standards of integrity, professionalism, impartiality, confidentiality, and commitment to transparency and ethical procurement practices
- Fluency in English and Tetum is required. Knowledge of Portuguese or other relevant local languages will be an advantage
Location and Duration
The Procurement Officer will be based at the CALIP Project Management Unit (PMU), MALFF, Dili, Timor-Leste, with travel to municipalities and project sites as required. This position is commencing November 2026 and will continue through December 2027 (14 months), with the possibility of extension subject to satisfactory performance, project requirements, and availability of funds.
Reporting
The Procurement Officer will report directly to the Project Manager of CALIP and work closely with National Directorates of Procurement, National Directorates of Human Resources, and relevant departments.
How to Apply
Interested candidates should submit:
- Curriculum Vitae (CV)
- Cover letter
- Copies of relevant academic qualifications
- Evidence of relevant professional experience
- Names and contact details of at least two professional referees
- Any other documents required by the CALIP PMU recruitment process
Applications can be sent to [email protected] or apply through ADB's Consultant Management System at https://selfservice.adb.org/OA_HTML/adb/xxcrs/jsp/ADBCsrnFwd.jsp?sel=230447.
Contact persons:
- Egas Brites da Silva (+670 76520453)
- Imelda Valadares Marcal (+670 77049425)
Only shortlisted candidates will be contacted for an interview.
