Objective and Purpose of the Assignment
The engagement of an Individual Fixed Term Employee (National) as MALFF PMU Accounts Officer knowledgeable of accounting and financial management to facilitate smooth implementation of TIM: Coffee and Agroforestry Livelihood Improvement Project.
Scope of Work
The PMU Accounts Officer will be responsible for supporting the Project Manager and MALFF Project Accountant with financial matters related to Coffee and Agroforestry Livelihood Development Project, including:
- Ensuring effective recording, accounting and management of the project's finances and disbursement
- Compliance to standards of financial management required by the Government of Timor-Leste and the Asian Development Bank
- Timely recording of project accounts and financial transactions
Detailed Tasks and Expected Outputs
The Accounts Officer will work with designated staff at MALFF to deliver the following tasks and outputs:
- Using MAF's standard financial procedures, strengthen financial controls to ensure compliance with ADB's requirements
- Ensure project accounts conform with required standards for accounting and auditing, and maintain financial records (including contracts, orders, invoices, bills, receipts, and other evidence of expenditure) for audit trails
- Ensure proper planning, budgeting, accounting and reporting as set out in the Project Administration Manual to support implementation of the project
- Monitor project costs and expenditures periodically and ensure funds are available to meet the project commitments and forecast expenditures
- Prepare quarterly financial reports for the grant and submit it timely to the Project Manager and Project Director
- Establish the project advance account with proper documentation; and maintain appropriate accounting records and internal control procedures for authorizing payments and recording transactions, petty cash, expense reimbursements and participatory cash disbursements
- Ensure the effective management of all financial management and disbursement under the project
- Prepare withdrawal applications for disbursement of JFPR funds administered by the Asian Development Bank for replenishment of the 'advance' account and direct payments
- Work closely with internal and external auditors
- Uphold standards for financial management required by the Government and donors
- Perform analysis of project financials
Qualification Requirements
- Bachelor's degree in accounting, finance or economy
- At least 3 years of experience in financial management
- Previous experience with donor-financed projects is desirable
- Computer literacy, including Microsoft Word, Excel and accounting software
- Fluent in English and Tetum
- Proven ability to produce project accounts and financial reports
- Minimum General Experience: 5 Years
- Minimum Specific Experience (relevant to assignment): 3 Years
- Regional/Country Experience: Required
Duration
April – June 2026 (3-month with possibility of extension)
Post Location
Comoro, Dili - Ministry of Agriculture, Livestock, Fisheries and Forestry
Deliverables
- Accounting, budgeting and financial reports including quarterly financial reports for the grant and submit it timely to the Project Manager and Project Director
- Support and coordinate audit of the project
- Inputs to periodic project reports and financial statements for submission to government and ADB
- Financial management and disbursement records
How to Apply
Applications (curriculum vitae, latest academic certificate and national ID card) can be sent to [email protected].
Contact Person: Imelda Valadares Marcal (+670 77049425)
Note: Only shortlisted candidates will be contacted for the interview.
