Program Officer

The Program Officer will support the Program Department of ADRA Timor-Leste in coordinating the administrative support of projects implementation and national level meetings, become the focal point for AHP/HANAI’s emergency responses and preparedness activities, and manage the communications activities.

Key Responsibilities

Program Administration Support:

o   Support the Program Coordinator in managing the administrative and logistical support to the projects, liaising with the Finance and Administration Department. This includes reviewing TORs and procurement requests.

o   Provide administrative support to PROCOM, such as scheduling meetings, preparing agenda, and maintaining records.

o   Assist in the arrangement of key meetings and social events of ADRA TL.

o   Represent the organization in meetings, workshops, and other events as required.

Humanitarian Emergency Projects Coordination

o   On behalf of ADRA TL liaise with and support the HANAI Consortium and AHP Consortium for any related humanitarian emergency, preparedness and disaster risk reduction activities

o   Coordinate with the Project Managers for assessment, planning, implementation, and monitoring of humanitarian emergencies, disaster risk reduction, preparedness and/or Anticipatory Action.

o   In collaboration with Project Managers, ensure timely and effective delivery of project activities in line with project objectives and budget.

o   Monitor project progress, identify risks and challenges, and take proactive measures to address them.

o   Provide training and capacity-building support to staff and partners on disaster preparedness and response measures.

Communication:

o   Develop and implement communication strategies to promote ADRA TL’s projects and activities.

o   Manage ADRA’s presence on social media platforms and ADRA TL’s website, create content on a regular basis, engaging with followers, and monitoring conversations.

o   Coordinate with project team members to get stories for multimedia content.

o   Produce press releases for major events.

o   Coordinate with media outlets, partners, and stakeholders to disseminate information effectively.

o   Monitor and evaluate the impact of communication efforts and make recommendations for improvement.

o   Perform other duties as assigned.

Required Qualifications

Education

o   Diploma in relevant discipline (development, agriculture, social studies, management, communications)

Experience 

o   Minimum two (2) years of related experience in project management, administration assistant, emergency response management or communications.

o   Demonstrated and proven experience and skills in office administration, including work planning, filing, and communications.

o   Previous experience managing social media platforms, particularly Facebook, including content creation, community engagement, and analytics tracking.

o   Proficiency in MS Office (Word, Excel, PowerPoint, Publisher).

o   Fluency in English both speaking and writing.

o   Proven working experience with national or international NGOs preferred.

Other

o   Good organizational skills with the ability to multi-task

o   Good time management skills and the ability to prioritize work.

o   Ability to lead and motivate teams, fostering a collaborative and inclusive work environment while ensuring accountability and achieving results.

Female candidates are encouraged to apply.

https://orangehrm.adra.cloud/recruitmentApply/37/view