Procurement Officer (Maternity Cover)

Key Responsibilities:

Procurement Services

• Procure all goods, works and services (below $5000) required by WVTL for its operational and project needs.
• Lead solicitations of proposals and quotations, and lead selection process of suppliers/vendors based on WVTL procurement policy and due process.
• Adhere to policies and procedures; inform World Vision Staff of their responsibilities and ensure compliance.
• Provide feedback in developing and maintaining Procurement and Contract Management policies and procedures.
• Work with each WVTL Department to understand their short- and long-term needs and to develop a procurement strategy ensuring their needs are met in timely manner and within the standards required.
• Establish and maintain relationships with a set of preferred outsource suppliers that provide the best value for money for goods and services provided to WVTL.
• Assess supplier’s capacity and negotiate and establish contracts where needed with best qualified suppliers.
• Collaborate with Finance and P&C Department to ensure compliance with local laws; ensure that executed contracts protect World Vision’s interests and limit risk.
• Resolve any disputes and monitor performance of suppliers to ensure compliance with contract performance standards, including cost and time frame.

Administration and other duties

• Maintain contract database and PR and PO tracking system for all contracts executed by the department.
• Provide data for periodic reports summarizing department results: cost avoidance, revenue opportunities, process improvements.
• Report Procurement Tracking to Project Coordinator twice a month.
• Prepare the Saving Tracking Table (STT)
• Prepare Procurement Catalogue and share to Project/Operation Department.
• Provide procurement inductions and trainings to other staff where needed.
• Responsible for tactical purchasing (day to day purchasing) buyer in procurement teams)

REQUIRED QUALIFICATIONS AND SKILLS

• Bachelor degree in Business Management, Business Administration, Supply Chain Management, or other relevant fields.
• At least 2-years experiences in Procurement and Logistic, preferably with INGO context and environment.
• Strong communication and interpersonal skills, including the ability to create networks and negotiate outcomes.
• Demonstrates effective computer skills, including use of Microsoft Office, Outlook, Internet, and various software applications and databases used in work efforts.
• Self-motivated and able to proactively manage and prioritize tasks.

Interested applicants must submit application and CV through Workday (https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/details/Procurement-Officer--Maternity-Cover-_JR29700) by 5 of March 2024.