Job Description:
Grant Management and donor compliance
- Track the grant project status (burn rate, dashboard, finance health tracker, portfolio status)
- Perform the grant budget analysis and discuss with the Grant Finance Coordinator and budget holders
- Work closely with project manager as well as with other finance officers on donor compliance issues and procedures, advice on possible disallowed costs and budget amendment(s).
- Prepare budget entries in ledger B/G
- Closely monitor grant and spending status and propose budget revision and/or no cost extension as appropriate for grants in close coordination with Project Manager, Finance Coordinator – Grant Management and implementation team
- Draft the Donor’s Financial Reports and submit it to Finance Coordinator – Grant Management and Program Manager in donor required format on a timely basis.
- Conduct regular discussion with Project team on variance analysis and action planning based on the financial report.
- Maintain a strong control environment in the project by ensuring compliance to WVI financial policies, grant/donor
- Orient and regular feedback to the Project team on finance codes, procedures and policies
- Assist the Finance Coordinator – Grant Management in project closing
Co-beneficiaries/Subgrant monitoring
- Assist the Finance Coordinator – Grant Management and GAM in the partners selection process (due diligence) to review and complete the required documents
- Work with GAM team and partners during the budget development process for new grants
- Conduct capacity building of partners ensuring compliance to donor requirements.
- Conduct orientation to partners in accordance to Donor’s compliance
- Conduct financial review and assessment of partners ensuring that all concerns or findings are properly address and will resolve in a timely basis.
- Review the partners expenditure reports and perform the data entries of partners transactions/liquidation in SUN system
- Attend donor’s call meetings and regularly communicate grants financial management practices and updates to colleagues in Project team, finance, GS etc.
Bank payments and journal entries
- Verify all vouchers for accuracy and completeness of supporting documentation.
- Maintain Staff Advances, and related supporting schedules.
- Perform daily Sun System journal entries and other Sun entries.
- Support for month-end and year-end closure and submission of relevant documents and reports for FFR database.
- Verity the payment request aligns with WVI financial policies and procedures
Required Professional Experience
- At least three (3) years working in grant and sub-grant management
- Experience working in managing the EU, ANCP, MFAT and KOICA grant funded
- Experience working in an international organizations, related institutions and/or private sector;
- Experience working in a multi-cultural setting and environment
- Proven record and knowledge on project accounting that involving analysis of cost and/or performance data as well as prepare and/or analyse financial statement
- Proven knowledge and ability to use accounting system, Sunsytem will be an advantage;
- Experience dealing with financial audit
- Experience working in an emergency response operation in an international organization will be an advantage;
Required Education, training, license, registration, and certification
- Bachelor's degree in accounting in one or more of the following disciplines: Accounting, Finance Management and/or relevant field with.
- A recognized professionals accounting or finance certification is desirable
Preferred Knowledge and Qualifications
- Good analytical skills and a demonstrated ability to take initiative and think creatively and innovatively.
- Ability to work multitask, independently and under pressure
Candidates fulfilling the criteria mentioned above may submit their updated ‘Curriculum Vitae (CV) 26 July 2024
