Main Responsibilities
Budget Developments (Revisions, CE or NCE)
- Learn donor policies and regulations and become subject-matter expert for donor financial compliance.
- Ensure that all relevant stakeholders are well-informed with critical information and receive appropriate support on grant compliance requirements.
- Responsible for creating a project number in Horizon Request PBAS number, facilitate budget
- Request as necessary and ensure posting of SO commitments to PBAS for international grants
- Upload budget entries in Horizon or IMPAQ system
- Provide relevant technical support to Project Manager in Responding to any donor queries related to expenditures report
- Upload budget entries in Led B & G
Grant Management, Reporting & Compliance
- Work with Operations in the review and consolidation of funding needs of partners or subgrantees
- Lead the preparation of donor specific cash request form like FACE forms and invoices for local donors.
- Review of Procurement requests on project budget charging
- Monthly project expenditure reporting and discussions with Departments, AP's and project budget holders/project managers
- Sending of approved grant reports to SO/Donor
- Collaborate with Operations team on spending/budget variance explanation
- Conduct mid-year budget review and analysis per project team Collaborate with Operations on budget revision and submission to SO/donor
Financial Risk Management
- Perform onsite financial management review and capacity assessment for potential and implementing partners
- Contribute to the due diligence process of partners/subgrantees
- Work with PQ team in conducting BPS screening for partner organization, staff and Board
- Perform contract reviews on MoU with partners/sub grantees
- Perform post audit for CONCUR transactions.
- Conduct field validation of procurements/ distributions and or inventory and prepare incident reports as necessary
- Perform post audit and supplier validation for procurement transactions.
- Perform 100% review of monthly financial transactions of partners and provide feedback to partners on a timely basis
- Follow through on the resolution of financial incident reports
- Contribute to ICSAT and Risk Registers
- Contribute to the Finance & SCM orientation materials for new staff
- Conduct ACTs training to staff and partners
- Conduct Financial Policy review with teams
- Collaborate with Operations in the conduct of grants start-up workshop with project teams and/or partners
- Participate in Audit entries and Exit meetings
- Participate and contribute to various audit and assessment engagements. Provide resolutions as necessary.
Finance in Emergency Response
- Set up relevant financial systems for emergency responses in the field (reference : Approved Finance Waivers)
- Work with HEA Manager in the implementation of Cash and Voucher Assistance – transfers, payments, distribution & reconciliation
- Work with HEA team in the budget development on emergency response proposals
Team Leadership
- Ensure that direct reports regularly receive the relevant and updated skills development for them to effectively perform their job.
- Provide support in developing capacity of Finance staff on SunSystems/ PMQA, OLAP reporting, Share point and other related financial reporting system
- Manage team performance and direct reports and coordination with other finance teams to accomplish of team goals and objectives
- Engage and participate to organizational activities, prayer time, devotions, DOP
- Actively support and live out work life balance, healthy lifestyle and spiritual nurture of Finance team
Organizational Process Improvement
- Contribute to process improvement, cost reduction and other global/ regional projects and initiatives in the areas of financial reporting and analysis (Horizon, GEMS Concur, SunSystems upgrade, etc.)
- Design and implement relevant reporting tools and analysis
KNOWLEDGE/QUALIFICATION FOR THE ROLE
Required Professional Experience
- Minimum 4 years of solid experience in financial management and monitoring systems and two years in a supervisory role.
- Prior experience working with donor-funded projects and managing grants from donors such as DFAT, USAID, EU, KOICA, etc.
- Excellent command of MS Office and advanced expertise in Excel.
- Strong understanding on accounting principles, financial systems, budget/c.ash-flow monitoring and internal accounting controls, financial systems, internal control, taxation, business process analysis and development.
- Prior experience using SunSystem, PMQA, PowerBI, PBAS, Sharepoint Horizon would be highly desirable.
- Fluency in Tetum and English and, both written and spoken.
- Have demonstrated analytical and leadership skills and have strong communication and presentation skills for effective reporting on office financial performance.
- Must be able to work with multiple deadlines and periodic surges.
- Ability to handle sensitive and confidential information with absolute discretion.
- Ability to manage a financial/monitoring team and demonstrate leadership.
- Ability to operate and adapt to a cross-cultural environments.
- Familiarity with the development sector, and understanding of donor and governmental requirements.
- Clarity of understanding on development work especially Christian, child-focused, community based development perspectives
- Ability to coordinate and collaborate with various levels of business partners within and outside of the organization
- Ability to demonstrate personal leadership by serving as a positive role model that enhances the demonstration of WV core values.
Required Education, training, license, registration, and certification
- Bachelor Degree in Financial management or Accounting and/or relevant field with.
Preferred Knowledge and Qualifications
- Good analytical skills and a demonstrated ability to take initiative and think creatively and innovatively.
- Ability to work multitask, independently and under pressure
Apply at: https://worldvision.wd1.myworkdayjobs.com/en-US/WorldVisionInternational/job/Dili-Timor-Leste/Finance-Coordinator-Grant-Management_JR36293?q=Timor-Leste
