Project Clerk

Provide routine support on the administrative and financial management of the project including the overall budget expenditures according to the Project Document.

1. Provide administration support in the development of the annual and quarterly work planning and budgeting
2. Support to activities to ensure full compliance of the project with UNDP and KOICA rules and regulations on financial processes, financial records, reports, and audits as well as the internal control frameworks. 
3. Process logistical arrangements of working and traveling for project personnel, experts, Government, and UNDP officers
4. Provide necessary logistical arrangements in organizing various types of meetings including Project Board meetings, Development Partners meetings, etc
5. Compile background material, working papers, and statistical data for meetings and briefing sessions.
6. Ensuring proper control of the supporting documents for processing payments and other administration requirement. 
7. Extracting, inputting, copying and filing data for project activities. 
8. Undertake any other support related to administration, procurement, and financial works as requested by the team of the project. 
9. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Required Skills and Experience Education:

• Secondary education is required.
• University degree (Bachelor’s degree) in Public Administration, Management, Economics, Political or Social Science will be given due consideration but is not a requirement.

Experience:

• Minimum four years (with Secondary Education) or 1 year (with Bachelor´s degree) of work experience in the areas of administration and other related field.

Required skills:

• Good analysis, management, and coordination skills;
• Good knowledge of computer-based and advanced proficiency in the use of standard office software applications (e.g. Microsoft Word, Excel, and PowerPoint).
• Knowledge and working experience in similar positions for UN agencies or UNDP projects with good references would be an asset.

Desired skills:

• Strong knowledge on administration system and process.
• Experience in providing logistical support to meeting, development partner meeting working travel to project personnel and government officials. 
• Experience in project operational system and process.
• Experience in processing payment and filing system.

Required Language(s):

• Fluency in Tetum and English is required.

https://estm.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/18612