Operations and Finance Coordinator

About the Pacific Labour Mobility Support Program

The Pacific Australia Labour Mobility (PALM) scheme is a signature initiative for the Australian Government that enables workers from 9 Pacific Island Countries (PICs) and Timor-Leste to work in priority sectors in Australia. The Pacific Labour Mobility Support Program's (PLMSP) role is to provide the Department of Foreign Affairs and Trade (DFAT) and governments in 9 PICs and Timor-Leste with support to enable workers to access PALM scheme in inclusive ways that maximise the benefits for the workers and national economies while minimising risks from labour mobility participation. Palladium is contracted to deliver PLMSP on behalf of DFAT.

This Opportunity

Join us in making a meaningful impact in labour mobility in Timor-Leste! The Operations and Finance Coordinator (Timor-Leste) will be instrumental in providing outstanding operational, administrative, and organizational support to our in-country team. This role is key to the success of our Timor-Lete operations, ensuring smooth and consistent management of all operational needs while aligning with project processes and procedures to enhance efficiency and support program activities.

The Operations and Finance Coordinator – Timor Leste will:

• Assist in the in-country procurement of goods and services, ensuring compliance with PLMSP and Commonwealth guidelines while maintaining accurate records
• Submit monthly financial expenditure reports, conduct internal audits, and manage petty cash, ensuring all financial documents are accurate and reconciled
• Provide logistical assistance for travel and workshops, maintain an updated asset register, and oversee office supplies and compliance with health and safety standard
• Facilitate local recruitment, onboarding, and personnel record management, while supporting timesheets for payroll processing and staff benefits administration
• Act as the in-country point of contact for risk and security, supporting emergency response procedures and ensuring adherence to PLMSP security protocols

We are seeking an individual who will bring:

• Tertiary qualifications or equivalent experience, with over five years in logistics and administration, demonstrating expertise in office management for large-scale organizations
• Hands-on experience in procurement, with a strong understanding of the full procurement cycle and exposure to government procurement practices
• Proven ability to build and maintain relationships, collaborating effectively with team members and external stakeholders
• Proven strong written and verbal communication skills
• Ability to prioritize multiple tasks effectively and perform well under pressure

This is a local position based in Dili, Timor-Leste. Candidates who are willing to relocate for the position must do so at their own expense. Candidates must have current unrestricted work rights or be eligible to apply for a valid visa for Timor-Leste. Visa sponsorship is not available. Salary is competitive and based on local labour standards.

We strongly encourage people with disability to apply. Disclosing about your disability will not negatively affect your application. Please tell us as much as you feel comfortable for us to work with you about the appropriate adjustments that you might need. If you would like further information or assistance with this, please contact [email protected]

How to Apply

Please submit your application via link below and attach your cover letter and CV, addressing how you meet the requirements of this role.

https://palladium.csod.com/ux/ats/careersite/2/home/requisition/23293?c=palladium

Please email [email protected] for further information.