Main Description
Under the Japanese Advisors dispatched to the Ministry of Foreign Affairs and Cooperation (MNEK), the administration assistant shall conduct general affairs under the guidance of Japanese Advisors and national Program Officers, including accounting, arranging appointments and meetings, procurement of goods and services required for the office and the project activities, and managing files and recording documentations in the following area:
- Supporting administration and logistics necessary for meetings, workshops and seminars including booking venues, invitation and seating arrangements, arranging transport, and equipment supply
- Logistic arrangement for accepting and sending missions from/to abroad, including ticketing, visa arrangements, hotel bookings, calculating and reimbursing expense and recording
- Procurement of goods and services for the office and monitoring supply of goods in the office
- Supporting accounting of expenses for the office
- Any other duties requested by the Japanese Advisors necessary for project implementation support
Qualifications
- Nationality of Timor-Leste
- University bachelor's degree or an equivalent required
- At least 2-year relevant work required
- Intermediate level of English (writing, reading, listening and speaking) required
- Computer literacy in word processing (e.g. Microsoft Office Word), spreadsheets (e.g. Microsoft Excel), presentation software (e.g. Microsoft PowerPoint) and the internet
- Ability to work in a multicultural environment (Experience of working in an international environment preferred)
- Basic business skills such as following instructions, reporting progress/results timely, taking notes with accuracy, punctuality for working hours and meetings, etc. required
Contract Details
Contract Period: April 1st, 2026 to March 31st, 2027 with three (3) month probation period
Duty Office: Ministry of Foreign Affairs and Cooperation, Dili, Timor-Leste
How to Apply
Send your application documents in English by email to [email protected]
Only shortlisted candidates will be contacted.
