About Women and Youth Creating Our Future (WYCF)
The Women and Youth Creating Our Future (WYCF) is a 5-year program funded by the US Government in Timor-Leste. Its goal is to support Institute of Business (IOB) to launching a center for entrepreneurship and employment called SENTRU to strengthen the workforce readiness, and technical and entrepreneurship skills of Timorese youth (including out-of-schools) and adult women.
Scope and Purpose
An Admin and Operation Assistant is responsible for providing and supporting administrative, clerical and operational support to an organization WYCF and SENTRU include:
- Greeting and directing visitors, answering phone inquiries and handling complaints in professional manner
- Maintaining inventory of office supplies and Keeping track of inventory and ordering supplies
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
- Managing and updating organization filing system
- Maintaining financial, employee, and client records
- Prepare events/workshop, scheduling meetings, making travel arrangements and prepare agenda
- Managing the maintenance of office equipment and maintain office supplies
- Coordinate traveling off-site to deliver office supplies, items and equipment's to the Municipalities
- Maintain a system for recording expenses and the use of petty cash
- Ensuring the confidentiality and security of files and filing systems
- Ensuring that all project transactions are booked timely & accurately and preparation of all requests for payment
- Carrying out control and filling of all documents related with financial activities, invoices and other documents relating to project transactions
- Operating copy equipment, fax machines, printers or other equipment necessary
- Providing administrative support to other departments or projects as needed
- Performing other duties as assigned
Skills and Experiences
- Associate degree required; Bachelor's degree and related field preferred
- 3 – 5 years of experience in administrative role
- Excellent verbal and written communication skills
- Excellent interpersonal and customer service skills
- Proficient in Microsoft office and emails
- Excellent organizational skills and attention to detail
- Basic understanding of clerical procedures and system such as recordkeeping and filing
- Ability to work independently
Qualification
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed in skills and experience are representative of the knowledge, skill, and/or abilities required and desired. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.
To apply
For further information or to submit your application, please email to: [email protected] and [email protected] with the email subject line "Admin and Operations Assistant".
Application close COB, 13 of August 2024 (AEST).
Applications should include:
- a cover letter which addresses the Terms of Reference
- an up-to-date CV (no more than 3 pages)
Unfortunately, due to the high volume of applications received, only short-listed applicants will be contacted.
Women are strongly encouraged to apply and Preferred Timorese Applicants Only!
