Assistant Executive Floor Manager

What will I be doing? 

As the Assistant Executive Floor Manager, you will be responsible for performing the following tasks to the highest standards: 

• Complete the registration process by inputting and retrieving information from a computer system, confirming pertinent information including number of guests and room rates.  
• Make appropriate selection of rooms based on guest needs, code electronic keys and non–verbally confirm room numbers and rates.  
• Promote and administer Hilton marketing programs such as Hilton Honors for arriving guests, ensuring that guests know location of rooms containing room keys, tokens of our appreciation and gifts to guests, etc. 
• Ensure rooms and services provided by the hotel are correctly accounted for within guests’ statements, assist guests with check out payments or charges, accepting and recording vouchers, credit card transactions, traveller’s checks and other forms of payment, converting foreign currency at current posted rates.  
• Greet customers immediately with a friendly and sincere welcome using positive and clear speaking voice, listen to understand requests, respond with appropriate action and provide accurate information on outlet hours, special VIP programs, events, etc. 
• Receive special requests from guests, respond appropriately or forward requests to appropriate team members for decision and action. 
• Promptly answer the telephone and email inquiries, input messages into the computer system and advise other team members of special guests’ needs. 
• Take messages and communicate the content to guests, retrieve mail, packages, facsimiles or other special items for customers as requested.  
• Field guests’ complaints, conducting thorough research to develop the most effective solutions and negotiate results.  
• Listen and extend assistance in order to resolve problems such as price conflicts, insufficient heating or air conditioning, etc.  
• Remain calm and alert especially during emergency situations and heavy hotel activity, planning and implementing detailed steps by using experienced judgment and discretion. 
• Take an active role in the team by being kind, cooperative and helpful, never forgetting the person behind the guest. 
• Actively take part in training where and when required, attend formal training sessions and on the job training to maintain standards and develop skills and abilities.  
• Contribute to the hotel and team by sharing new ideas and suggestions for improvements, being innovative and creative to provide quality service and customer care to team members and guests. 
• Take an active role in the Executive Floor team, ensuring effective communication and work as a team in order to reach goals and targets. 
• Create a warm and welcoming arrival for guests, ensuring that they feel expected and immediately “at-home” when they arrive. 
• Check-in guests in accordance with their reservation details, ensuring that the registration card is completed, reservation information confirmed, Hilton Honors and Frequent Flyer numbers enquired about, and method of payment secured. 
• Ensure that guests are escorted to their rooms, hotel facilities and room features are explained, and luggage is delivered in a prompt manner. 
• Handle complaints promptly and efficiently, taking the necessary action, and informing the Guest Relations Manager to follow-up, where appropriate.  
• Follow-up with guests to ensure satisfaction with problem resolution. 
• Maintain awareness of guests’ profiles and specific preferences, ensuring that they are acted upon for each reservation. 
• Ensure that VIP guests are treated personally and recognized as an individual. 
• Assist the Guest Service Manager by blocking rooms according to guests’ preferences. 
• Print welcome letters from the Guest Relation Manager, and for 1st time stay Hilton Honors guests, arrange welcome cards and ensure that they are placed in guests’ rooms or presented at the time of arrival. 
• Coordinate with Amenity Butlers to arrange in-room amenity set-ups according to VIP level and for special occasions – i.e. Birthdays and Honeymoon. 
• Facilitate the operation of the VIP gift amenity menu by offering it to guests, ensuring that VIPs receive their chosen amenity items. 
• Liaise with Sales, Reservations and the Business Development team to handle corporate guests. 
• Promote Hilton Honors and its associated benefits to guests who are not already enrolled in the program, ensuring that existing Hilton Honors members receive personal and professional service that recognizes them as important guests and that their benefits are received. 
• Provide extra services for VIP guests including offering of refreshments, cold towels and other courtesies upon arrival. 
• Carry out ticket reconfirmation, safari bookings and make guest reservations when required. 
• Ensure a prompt and efficient departure by settling guests’ accounts as per billing and reservation instructions, ensuring that all guests’ folios are correct. 
• Input information into Fidelio regarding guests, ensuring accuracy and that all details are completed, and the information can be clearly understood by other team members. 
• Apply Hilton brand standards in each and every action, acting as a role model and example of how the standards should be carried out in a practical setting. 
• Knowledgeable of the hotel’s facilities and services as well as basic knowledge of Hilton International, MEAP.
• Up to date with information on facilities, attractions, places of interest, sights and activities in and around the hotel. 
• Ensure that the overall appearance of the Executive Lounge is neat and tidy at all times. 
• Effectively communicate, coordinate and cooperate with Housekeeping, F&B, Engineering and IT. 
• Report problems with hotel systems, hardware or facilities to the appropriate parties and follow-up to ensure that corrective action is taken. 
• Prepare the Executive Lounge for F&B service, monitoring service and preparation areas to ensure cleanliness and presentation standards. 
• Ensure that the Front Office Manager is kept aware and up to date with operational issues. 
• Pass on information effectively, ensuring that all necessary details are communicated to the intended person, pending action is completed and guest satisfaction confirmed.  
• Attend daily briefings, shift handovers, meetings and read the logbook on a daily basis. 
• Ensure the day-to-day functions of the Executive Lounge are completed, including but not limited to checklists, trace reports, credit limit checks, and online back-up.  
• Monitor inventory of the Executive Lounge’s stock including DVDs and CDs to ensure that all items provided to guests are returned and accounted for. 
• Check registration cards, meeting and function information, billing instructions, and reservation backup to ensure that all information received is actioned accordingly. 
• Ensure that the Executive Lounge’s stock is managed and not wasted, maintaining costs where possible. 
• Keep up to date and aware of competitors’ activities in order to be informed. 
• Adhere to the hotel selling strategy of demand-based pricing and maintain rate integrity by offering clear, transparent, and value for money rates to guests.  
• Comply with Health & Safety, Emergency Management, Disaster manual, and Fire procedures and regulations, being a part of the Fire team when and where directed. 
• Adhere strictly to standard cash handling procedures, be sure to balance float and drop the required amount. 
• Adhere to the company’s credit policy at all times when managing cash, credit card transactions, city ledgers, vouchers, providing currency exchange services, LPO and third party payments for rooms, meetings, F&B and any other charges that may be incurred by guests. 
• Provide safety deposit boxes to guests, ensuring that guests’ valuables are safe and secure at all times. 
• Follow-up on outstanding accounts to ensure no loss of revenue and secure method of payment for upcoming reservations. 
• Maintain the efficiency of departure by checking all guests’ folios to ensure accuracy of charges. 
• Upsell rooms to higher room and rate categories, ensuring maximum revenue generation from each guest. 
• Maintain awareness of sales opportunities within the hotel, maximizing revenue in an ethical and responsible manner, adhering to Hilton brand standards and ensuring that guests receive value for money. 
• Attempt to communicate with guests in guests’ native language, if applicable. 
• Remain calm and alert, especially during emergency and heavy hotel activity, resolving complications such as location changes or credit issues. 
• Adhere to the hotel’s security and emergency policies and procedures. 
• Ensure that all team members have a complete understanding of and adhere to the hotel’s team member rules and regulations. 
• Carry out any other reasonable duties and responsibilities as assigned. 
• The Management reserves the right to make changes to this job description at its sole discretion and without advance notice. 

What are we looking for?

An Assistant Executive Floor Manager serving Hilton Brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow: 

• 3 or 5 years of related work experience preferred. 
• Able to perform moderately complex mathematical calculations without error.  
• Able to read, listen and communicate effectively in English, both verbally and in writing to meet business needs. 
• Able to access and accurately input information using a moderately complex computer system. 
• Strong leadership and communication skills. 
• Able to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts. 
• Strong interpersonal skills to provide overall guest satisfaction. 
• Able to work under pressure and deal with stressful situations during busy periods. 

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travellers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all! 

Schedule

: Full-timeBrand: Hilton Hotels & Resorts

Job

: Guest Services, Operations, and Front Office

https://hilton.taleo.net/careersection/us_hotel_ext/jobdetail.ftl?job=1684565