The Role
The Temporary HR Officer supports the Interim HR Manager to deliver efficient, compliant, and responsive HR services across CARE in Timor-Leste, including recruitment, contracting, payroll coordination, staff onboarding, performance management administration, and visa processing for international staff. This role ensures accurate recordkeeping, timely communication with managers and employees, and adherence to CARE policies and relevant labour requirements.
Main Responsibilities
Recruitment and Selection
- Lead end-to-end recruitment processes for CARE in Timor-Leste across all units and projects.
- Ensure all required recruitment documentation is collected, verified, and filed appropriately.
- Support the Interim HR Manager to conduct reference checks for selected candidates.
- Coordinate and facilitate staff induction and onboarding processes.
- Support the Interim HR Manager to ensure probation objectives and assessments are completed on time for newly hired staff.
Contract Management
- Prepare employment contracts for new staff (full-time and temporary) and ensure compliance with CARE policies and Timor-Leste labor law.
- Track employee contract status and provide timely updates to relevant line managers, including contract end dates, in line with CARE HR guidelines.
- Maintain accurate and confidential personnel files, including contracts and related employment documents.
Salary and Benefits Administration
- Provide regular updates to Finance regarding new hires, exits, and contract amendments to support accurate and timely payroll processing.
- Ensure newly hired employees are registered with Social Security in a timely manner.
- Maintain leave and payroll-related documentation (e.g., annual leave, sick leave, and other leave forms) in accordance with CARE policies.
- Under the guidance of the Interim HR Manager, liaise with the insurance provider and share updates related to employee benefits (e.g., Personal Accident Insurance).
International Employee Mobilization (Visas)
- Coordinate visa processing for international employees and eligible dependents, ensuring timely submission and follow-up.
- Track visa status and renewal dates and communicate updates to visa holders and relevant managers.
- Maintain accurate documentation and files for each international staff member's visa applications and approvals.
Performance Management Administration
- Support the Interim HR Manager to ensure annual performance appraisals are completed in accordance with CARE policies and procedures.
- Maintain and file performance appraisal documentation accurately and confidentially.
- Support staff communications and briefings related to the performance appraisal cycle and timelines.
HR Administration
- Provide guidance to employees on the correct use of HR forms and processes.
- Support exit and clearance processes to ensure compliance with CARE policies and proper documentation.
- Support the Interim HR Manager with emergency preparedness actions as required.
- Carry out other reasonable duties as assigned by the Interim HR Manager to support programme delivery and organizational needs.
Selection Criteria
- Bachelor's degree in human resource management, Business Administration, or a related field.
- Minimum of 1 year of experience in operational HR management, preferably with an NGO.
- Demonstrated understanding of HR processes, including recruitment, contract management, salary and benefits administration, and visa processing for international employees.
- Strong organization and time-management skills, with the ability to plan workflows, manage competing priorities, and meet deadlines in a complex environment.
- Good interpersonal and communication skills, sound judgment, and the ability to work collaboratively with diverse teams.
How to Apply
Interested applicants should send a CV (no longer than four pages) and cover letter via email to [email protected] OR to Human Resource unit at CARE office at Bairo Pite, Dili before 17:00 local time on 10 May 2026. Only successful candidates will be contacted for the interview.
Note: This position is contracted in Timor-Leste, and in return for your commitment you will benefit from ongoing professional development within an innovative and forward-thinking environment, plus a comprehensive national staff benefits package. CARE is an equal opportunity employer committed to a diverse workplace. Women and People with a Disability are strongly encouraged to apply.
CARE in Timor-Leste has zero-tolerance for sexual harassment, sexual exploitation, and sexual abuse, as well as all forms of harm to children.
