Temporary Finance Officer

USD $442 per month, 3 months

The temporary Finance Officer post is hired for three months to cover a maternity leave term.

He/she is responsible for ensuring all finance documents submitted by the project comply with policies and procedure and donor requirements, uploading them to the system and presenting them in the monthly project finance report. Specific responsibilities include, but are not limited to, assisting project staff to prepare the finance forms with correct coding and proper supporting documents, prepare and follow up the payment for project staff such as advances, acquittal final payment etc, socialize the policies and procedures, verify the coding based on the project budget, correspondence with project managers and donors, and travelling to the project location if required.

Specific duties and responsibilities:

A. Working closely with project to ensure all finance document submitted by project are comply with policies and procedure and donor requirement, uploading to system, filed and presenting them in monthly project finance report

• Verify the payment voucher from projects.
• Prepare and submit the new coding request to Care Australia
• Prepare the adjustment journals and post to system
• Prepare the monthly budget versus actual report for projects.
• Provide assistance and support for projects staff related to project advances, induction for new staff, update the new & revised policies and procedures, final payment and travelling to project sites if required.
• Review the monthly report with the Project Manager and Program Deputy Finance Manager and the Finance Manager
• Ensure compliance to accurate filing the project documentation in the project information folder.
• Ensure internal control implement correctly during the project implementation 
• Update Bank FINSUN on a daily basis
• Ensure prompt and accurate payments are made to all staff advances/reimbursements, salaries and other CARE staff request for payments;
• Inform the Supervisor for any suspected discrepancies and/or improprieties in expenditure and accountability of project funds;
• Communicate with project staff and other partners as required;

B. Working with external parties related to project requirement such as Auditor, Donors, Care Australia, etc

• Follow up the reports and invoices should be submitted to donors                 
• Respond to the Auditor's requirement and queries.
• Building the good relationship and communication with external parties such as donors, partners, and required with Care Australia, CI member and donor.

OTHER RESPOSIBILITIES

• Manage project advances, expenditures and financial acquittal as required
• To proactively participate in the APPA process including the annual appraisal, midyear review and regular meetings, ensuring that the APPA process (including the paperwork) as an integral component of annual work plans and activities;
• Engage in emergency preparedness, assist in any emergency response as required;
• Promote a safe and ensure work environment; foster a culture of safety and security awareness and
• Actively involved in the GWG meeting.
• Demonstrate an understanding of gender equality and women’s empowerment and a commitment to CARE’s approach and values including ethnic diversity and cultural sensitivity
• Uphold and promote CARE’s commitment to Child Protection
• Uphold CARE’s code of conduct
• Timely attendance in the team office and maintaining office hours with an exception in field time.
• Work at extra time and weekend if it is related to project needs.

1. Selection criteria

EXPERIENCE AND QUALIFICATIONS:

• Experience at least three years in finance related field.
• Knowledge in computers (Windows, spreadsheets, etc.)
•  Language- Tetum, Indonesia, & English (preferred)
• Detail oriented and high commitment to learn new things
•  Ability to work in fast-paced and stressful environmental
•  Experiences in handling projects report from various donors (ANCP, MFAT, NZAID, EE, USAID etc) are advantages.

1. How to apply

Interested applicants should send a CV (no longer than four pages) and cover letter via email to [email protected]  OR to the Human Resource unit at CARE office at Bairo Pite, Dili.