The role
This position will lead finance and administrative management activities and ensure compliance with legal requirements and CARE's financial regulations. Specific responsibilities include, but are not limited to, verifying monthly expenditure, providing oversight of relevant finance reporting, coordinating and collaborating with all project consortium members finance and admin team to ensure compliance with the donor's requirements in all relevant activities.
Main Responsibilities
- Ensure the financial transaction for project expenditure is processed, authorized, verified and recorded properly in comply with CARE policy and procedures and donor requirement.
- Prepare and submit the new coding request to CARE in Timor – Leste and other relevant authorities
- Preparing project financial report according to the agreed timeline
- Managing project cash flow while ensuring transparent and proper system of authorization
- Maintaining proper inventory, filing and recording system of all documents related to project financial activities in the field
- Ensure that the assets of the organization are always safeguarded, ensure supervision and insurance of premises, equipment, furniture and vehicles and maintenance.
- Lead and facilitate all project procurement activities of office supplies and equipment and ensure alignment with project requirements
- Participate in project budget planning and designing
- Work closely with CARE Dili office finance and HR team to organize any matters related to payroll and benefits of the field staff
- Provide support to the consortium members organization in relation to donor report and inquiries needed
- Assist in audits (internal and external) conducted in-country
- Conduct the monthly finance spot-checks and verification of payments as required
- Ensure project closure procedures in the field office are per requirement and done in a timely manner; and assist the final payment.
- Prepare the fund request for project implementation in Field Offices.
- Ensure proper cash management and distribution from the main office to local suppliers/staff.
- Ensure proper documentation for payment and deposit.
- Provide support for staff who will travel in-country and overseas such as trip tickets, travel advance and acquittal, accommodation and transports
- Organize the project event including coordinating with the partners team if needed
- Any other relevant task assigned by the supervisor
Selection criteria
- Minimum bachelor's degree in finance, administration, or any other relevant areas
- 3 years or more of professional experience in the relevant area, including but not limited to financial accounting, monitoring and reporting, budget planning, processing of transactions, use of financial management systems, audit.
- Proven experience in handling projects finance and administration management, preferably in the field based and nutrition focus project
- Demonstrated analytical and organizational skills, ability to identify issues and formulate options/recommendations.
- Demonstrated good knowledge of procurement functions, such as procurement of office equipment and supplies
- Excellent numerical skills
- Demonstrated high level organizational and time management skills, including the ability to plan and manage workflows and balance competing priorities to ensure timely processing to meet deadlines in a complex environment.
- Demonstrated strong leadership, decision making, problem solving, planning, analytical and influencing skills.
- A willingness to learn about CARE, gender equality and women's empowerment activities
- Excellent written and verbal skills in Tetum and good English skills desirable.
How to apply
Interested applicants should send a CV (no longer than four pages) and cover letter via email to [email protected] OR to Human Resource unit at CARE office at Bairo Pite, Dili.
