The Role
CARE in Timor – Leste is currently seeking an Administration Assistant for our Labor Mobility Workers and Family support project.
The main duties and responsibilities of this role are:
- Under the guidance of the project manager and Finance & Admin Officer, lead all the logistic and procurement activities related to the procurement of project material and supplies.
- Under the guidance of the project manager, Finance & Admin Officer and work closely with procurement and logistic team for the procurement of project equipment and assets.
- Support project team to organize meeting room/venue, for training/workshop/meeting include meals, procuring materials, supplies and preparing attendance sheets accordingly
- Responsible for arranging vehicles for all project activities and any cost associated with the vehicles.
- Prepare the daily/monthly vehicle log sheet and check with the relevant project staff.
- Responsible for the arrangement of the transportation and accommodation for project staff, visitors and donor visits to the field based on the project plans.
- Oversee the safety and security checking of all vehicles to be utilized for project activities, including to ensure that drivers have a proper induction of CARE's safety and security policies.
- Process the issuance of the business card for the senior staff in accordance with the CARE's guidelines.
- Prepare the monthly payments and procurement of communication usage such as phone cards etc.
- Responsible for managing incoming and outgoing communication of the project related event both internal and external.
- Answer phones in a timely and professional manner and direct communications to their destination.
- Other duty as assigned.
Selection Criteria
- Relevant tertiary education degree in finance, administration, or any other relevant areas
- 3 years or more of professional experience in logistic and procurement management, preferably with an international development agency.
- Proven experience in procuring and managing office assets and supplies
- Proven experience in organizing meetings internal and external
- Demonstrated analytical and organizational skills, ability to identify issues and formulate options/recommendations.
- Demonstrated good knowledge of procurement functions, such as procurement of office equipment and supplies
- Strong interpersonal and communication skills
How to Apply
Interested applicants should send a CV (no longer than four pages) and cover letter via email
[email protected] OR to Human Resource unit at CARE office at Bairo Pite, Dili.
Note:
- In return for your commitment you will benefit from ongoing professional development fostered within an innovative and forward-thinking environment, plus a comprehensive benefits package.
- CARE is an equal opportunity employer committed to a diverse workplace. Women and People with Disability are strongly encouraged to apply.
- CARE prioritizes the safety of the community members that we work with, particularly the most vulnerable members of society, including women and children.
- CARE reserves the right to conduct screening procedures to ensure a child-safe environment.
- Only successful candidates will be contacted for the interview.
