Assistant for a JICA Expert

Under the Industrial Development Advisor (hereinafter called “the Expert”) dispatched to the Ministry of Commerce and Industry from Japan, the employee shall provide management and logistics tasks in the following area.
(1) Documents and information management such as collecting, classifying, and filing.
(2) Drafting official letters and other correspondences,
(3) Arrangement of appointments by coordinating with related officials/persons,
(4) Preparation of meetings and seminars by coordinating with government departments and other related organizations.
(5) Attending meetings/seminars with the Expert or independently, and drafting memos of the meetings and the seminars.
(6) Presentation/briefing of project/training related issues to meetings and seminars.
(7) Logistical arrangement for receiving missions and sending trainees to overseas,
( Procurement of local consulting service and equipment,
(9) Conducting field trip to municipalities with the Expert and draft field trip report,
(10) Other special duties requested by the Expert in program management.

1. 𝑫𝒖𝒕𝒚 𝑶𝒇𝒇𝒊𝒄𝒆: Ministry of Commerce and Industry, Fomento Building, Mandarin, Dili, Timor-Leste
2. 𝑪𝒐𝒏𝒕𝒓𝒂𝒄𝒕 𝒑𝒆𝒓𝒊𝒐𝒅:
   From March 2024 to December 2025
   * During the absence of the Expert, there is no work to be done and no remuneration will be paid. Actual working days are around 540 days within this period.
3. 𝑬𝒙𝒑𝒆𝒄𝒕𝒆𝒅 𝑺𝒕𝒂𝒓𝒕𝒊𝒏𝒈 𝑫𝒂𝒕𝒆 𝒐𝒇 𝒔𝒆𝒓𝒗𝒊𝒄𝒆: March 1, 2024
4. 𝑸𝒖𝒂𝒍𝒊𝒇𝒊𝒄𝒂𝒕𝒊𝒐𝒏 𝒂𝒏𝒅 𝑬𝒙𝒑𝒆𝒓𝒊𝒆𝒏𝒄𝒆𝒔
   (1) Nationality of Timor-Leste.
   (2) University degree. (BA from foreign university preferred)
   (3) At least two (2) years of relevant work (including research in academic) experience such as project management and/or training coordination with government officials.
   (4) Fluency in English and Tetum. Knowledge of Portuguese and Bahasa Indonesia is preferable.
   (5) Computer literacy in word processing (e.g. Microsoft Office Word), spreadsheets (e.g. Microsoft Excel), presentation software (e.g. Microsoft Power Point) and internet.
   (6) Ability to work in a multicultural environment (Experience in working with international agency preferred).
   (7) Basic business skills such as receiving instructions, reporting progress/results, taking notes, punctuality, etc.
   ( Basic knowledge on international assistance and cooperation preferred.
5. 𝑨𝒑𝒑𝒍𝒊𝒄𝒂𝒕𝒊𝒐𝒏 (All documents should be written in English)
   Please send the followings as your application to “[email protected]” and copy to “[email protected]” and “[email protected]” by email.

a) Curriculum Vitae (CV) attached with one photo (taken within past six (6) months)
• Your contact details including address, telephone number and e-mail address.
• To include Two (2) references with complete contact details
b) Essay with the theme of “Projects you have been involved in, your role in them and what you have learnt through these experiences.”
• The projects, which is indicated in your essay, is preferable to be related to Industrial Development sector, and activities with Development Partners.
• Please prepare in separate A4 size paper, word processed within 1 page.
c) Copy of ID (Passport or driver’s license or “Billete de Identidate”-Citizen Card)

1. 𝑫𝒆𝒂𝒅𝒍𝒊𝒏𝒆
   The deadline for submitting application is 16:00, February 16th, 2024.
   Please note, only candidates will be notified by February23rd , 2024 for next step of selection.
   Application and supporting material will not be returned to applicants.