Accountant

Position: Accountant

Period of Performance: One year, renewal upon showing of above-average to excellent performance

Base of Operations: Dili, Timor-Leste

Position Reports to: Director of Finance and Operations

Introduction

Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world. Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions. At Dexis, staff will experience a corporate culture of inclusiveness, fairness, and trust where they are given the means and the mentorship needed to succeed, and their creativity rewarded. 

Dexis is presently implementing a three-year contract with a one-year option to implement the USAID/Timor-Leste Accountability and Integrity Mechanism (AIM), a project designed to strengthen Timor-Leste's accountability ecosystem and advance the Government of Timor-Leste’s (GOTL) anti-corruption reforms, including the GOTL’s new Anti-Corruption Law and good governance targets set within Timor-Leste’s Strategic Development Plan (2011 - 2030).  The USAID/Timor-Leste AIM project forms part of USAID’s new generation of democracy support in Timor-Leste and aims to bolster key institutions, to include governmental, parliamentary and civil society actors, to improve the ability  of Timor-Leste’s democratic system to deliver “an inclusive, prosperous, and healthy Timor-Leste” for its young and growing population.  Accordingly, Dexis will work with civil society, the government, and parliament of Timor-Leste to strengthen the strategic, institutional, communications, and coordination capacity of key accountability institutions, especially the Anti-Corruption Commission, the Office of the Ombudsman for Human Rights and Justice, and the audit chamber. Stronger institutional independence of these oversight agencies coupled with the development of sound legislative and governmental policy will ensure that citizens are empowered and can hold government accountable, thus leading to more inclusive and sustainable economic development. 

Main Responsibilities

Forms:

1. Collect staff timesheets.
2. Prepare payroll receipts and deliver them to the staff for the corresponding signature.

Preparation of Payment Vouchers:

1. Review payment documents, verify that they are complete and in order.
2. Issue payment voucher and transfer to the Director of Finance and Operations for the issuance of

       the payment either by check or electronic transfer.

Petty Cash:

1. Custody, management and liquidation of petty cash, attaching supporting documents and

       verifying coding. Once reviewed, submit to the Director of Finance and Operations for signature.

1. Make settlement in Cash Count Sheet format and request the corresponding signatures.

Preparation of VAT refund:

1. Periodically feed the VAT report for refund and receive approved refunds.
2. Prepare a report on VAT paid to USAID.

Travel:

1. Receive and review requests for per diem settlements/reimbursements, mileage reimbursements, 

        and verify consultant support documents.

1. Follow-up of advances paid to local staff to settle them in a timely manner, prior to the monthly

                      financial closing. Review deposits.

1. Receive and review per diem refunds for staff and consultants.

Quickbooks (accounting program):

1. Review payment records prior to Quickbooks login.
2. Enter the accounting information into Quickbooks (payment vouchers, deposits, journal records),attending to coding and correct description according to Dexis instructions.
3. Prepare financial reports generated by the accounting program and transfer them to Director of Finance and Operations  for review.

Financial Reports:

1. Prepare the monthly financial report, generated with the information entered in Quickbooks.
2. Operate the corrections requested by the Director of Finance and Operations
3. Electronic archiving of financial information, in accordance with Dexis policy, including scanning

       vouchers with supporting documentation and timesheets.

1. File the payment files and label them.

Attention to Providers/Consultants:

1. Receive invoices from suppliers and verify that the information contained therein is correct.
2. Communicate electronically to each supplier the availability of a paycheck in their favor.
3. Deliver checks to vendors and consultants.
4. Coordinate with pilots the deposit of payment to suppliers located outside the perimeter of the

       capital city; and communicate the deposit electronically.

1. Generate an electronic file of the operations carried out by bank deposit and send them

        electronically.

Miscellaneous processes:

1. Assume the basic functions of Financial Management during his/her absence.
2. Support other required activities related to the financial area of the Project.

Required Profile

1. Minimum of 5 years of professional experience (or 3 years of professional experience plus

       graduate degree).

1. Bachelor's degree in accounting, finance, auditing or related career. Postgraduate studies will be

       valued.

1. Minimum of 3-4 years of accounting experience.
2. Progressively responsible experience in finance and accounting; Experience as an accountant on

       a USAID-funded project preferred.

1. Excellent command of Excel and accounting systems; Quickbooks knowledge preferred.
2. Attention to detail and ability to work under pressure with a positive attitude.

Required Profile

1. Minimum of 5 years of professional experience (or 3 years of professional experience plus a graduate degree).
2. Bachelor's degree in accounting, finance, auditing or related career. Postgraduate studies will be valued.
3. Minimum of 3-4 years of accounting experience.
4. Progressively responsible experience in finance and accounting; Experience as an accountant on a USAID-funded project         preferred.
5. Excellent command of Excel and accounting systems; Quickbooks knowledge preferred.
6. Attention to detail and ability to work under pressure with a positive attitude.

How to apply?

To apply, kindly submit a Cover Letter with the subject, “Accountant”, and an updated CV or Resume in English on or before February 7, 2024 to the following email address, [email protected] AND [email protected].  Only short-listed candidates will be contacted.    Position will remain open until a suitable candidate has been identified.